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Social Distancing in the Union

Due to social distancing and cleaning measures required for our UTK community to return safely to campus, meetings and events will be significantly impacted throughout the fall semester. Below are a number of items that needed be noted as you plan your event.


  • Masks are required in the Student Union
  • Meeting rooms will feature standard room set-ups (see below)
  • Virtual pre-event/meeting walkthroughs will be necessary for most events
  • Exact start and end times of meetings are required to be communicated to Student Union event staff.
  • Event/ meeting sponsors are responsible for their “safe event plan” this includes ensuring capacity numbers, social distancing of attendees, ensuring participant wear masks and cleaning supplies.
  • Disinfection times will be built in to break-down times for reservations (1-3 hours depending on space)
  • All rooms will be locked prior to start times, event/meeting planners required to check-in at the information desk to request room be unlocked
  • No round or high-top tables can be used
  • No late space reservations (late is less than 48 hours in advance)
  • No storage for meeting or event supplies
  • No tables in hallways
  • No outside vendor access
  • No lapel mics will be available for any space
  • Availability of sign holders will be extremely limited
  • Groups who plan to use dry erase boards in spaces must bring their own markers
  • No inflatables, dance floor

The Student Union staff will, as information is made available, communicate any alterations to spaces or cancellation of spaces resulting from the need to temporarily close a space. Such closures would result when the University identifies an individual with one of the following conditions has occupied the space:

An individual with one of the following conditions occupied the space:

  • Symptomatic and self-isolating – An individual has symptoms consistent with COVID-19 and is self-isolating per current guidance.
  • Positive COVID-19 test – An individual has a confirmed case of COVID-19.
  • Precautionary self-isolation – An individual is self-isolating as a precaution due to close contact with a known or suspected COVID-19 case.

 

Room Set ups and Capacities   
169 Fixed seating for 33
180 (Auditorium) Fixed seating for 202
260 Fixed square with tables for 8
262 Fixed seating for 55
270 Workshop with tables for 36
272 (Ballroom) Fixed seating for 208 Example of ballroom chair
360 Fixed workshop with tables for 8
362 Fixed seating for 51
377 (Executive Dining Room) U shape with tables for 14

* All rooms have standard / fixed set-ups.

* The following rooms are not available due to a substantial decrease in  seating capacity reflecting COVID social distancing needs.

383

367

273H

192

174A

174X